App usage guide

A practical guide for clinic teams using VVAURA VISION.

This page introduces the main app workflow in plain language for clinic owners, managers, doctors, and staff. It explains the product as a clinic record workflow tool, not a diagnosis or treatment decision system.

1. Select operation mode

Start with Local Mode for a single PC, or select NAS Mode when the clinic needs multi-PC access and shared internal storage.

  • Choose Local Mode for one clinic PC or NAS Mode for shared internal access.
  • Confirm storage location before entering real clinic records.

2. Create patient records

Organize procedure photos, visit history, consent records, export activity, and staff actions around the patient record.

  • Create the patient profile, visit context, and photo grouping before export.
  • Keep consent and export history tied to the patient workflow.

3. Protect photos

Use privacy masking workflows before internal review or patient-facing export, while keeping protected source records inside the clinic environment.

  • Use masking before creating patient-facing or marketing copies.
  • Separate protected source records from derived export copies.

4. Collect digital consent

Use QR-based electronic consent and PDF records to reduce scattered paper workflows and connect consent to the patient file.

  • Generate consent sessions, collect signatures, and store PDF records with the patient file.
  • Use test templates first before live clinic use.

5. Export controlled copies

Create patient copies with watermarking, metadata-oriented handling, and controlled output behavior while preserving protected originals.

  • Use watermarking and metadata-oriented export for patient copies.
  • Review output before sharing files outside the clinic workflow.

6. Review audit trail

Review important access, export, login, and administrative activity records for operational traceability.

  • Check login, view, export, and administrator activity records.
  • Use audit records as an internal operation review aid.

7. Manage roles

Administrators can manage role-based access for viewing, export, user management, settings, and sensitive workflow actions.

  • Assign roles based on clinic responsibilities such as admin, staff, doctor, or viewer.
  • Limit sensitive settings and audit access to authorized users.

8. Prepare for onboarding

Before trial installation, prepare clinic PC count, storage preference, Local/NAS decision, and the staff roles that need access.

  • Prepare clinic PC count, NAS preference, license path, and staff roles.
  • Do not start with real patient data until setup is reviewed.

Recommended review sequence for clinic teams

Before installing the trial package, clinic teams should review how the app handles patient photos, consent records, Local / NAS storage, role access, export behavior, and audit records. This helps the clinic decide whether to start with a single-PC workflow or prepare a shared NAS setup.

Owner / manager review

Review whether the app fits your clinic workflow, how many PCs need access, whether staff need separate roles, and whether a NAS package is necessary.

Staff workflow review

Check the day-to-day flow: patient record, photo capture, masking, consent, export, and audit trail review. Use test data during evaluation.

IT / setup review

Confirm PC environment, storage path, NAS availability, ports, backup plan, and who will manage installer and license access.

Ready to review VVAURA VISION with your clinic team?

Request beta access → Download resources →